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EXTRUAL SYSTEMS
EXTRUAL SYSTEMS
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PRIVACY POLICY

INFORMATION PROVIDED IN COMPLIANCE WITH PERSONAL DATA PROTECTION REGULATIONS

  • THE COMPANY:

Name: EXTRUAL SISTEMAS SISTEMAS SL UNIPERSONAL — Tax ID (CIF): B97736334

Business activity: Wholesale distribution and sale of aluminum metal joinery (aluminum carpentry), its accessories, and any related products.

Address: Parque Empresarial Campollano, C/A Nº24, 02007, Albacete (Albacete), Spain

Contact telephone: +34 967 216 662

Contact email address: comunicaciones@extrualsistemassistemas.com

Website: extrualsistemassistemas.com

We remain at your disposal—please do not hesitate to contact us.

  • What will we use your data for?

a. Clients, suppliers, or potential clients: Your data will be used to provide our services and to maintain our business relationships. If you authorize us to do so, your data may also be used to send you advertising or to promote our activities.

b. Employees and/or candidates: As a general rule, your personal data will be used to execute the employment contract and to maintain the employment relationship with our entity. In this regard, your personal information will be used for purposes directly related to compliance with the employment relationship, such as:

Compliance with labor law legislation.

Compliance with occupational health and safety legislation.

Time and attendance monitoring.

Staff training.

General human resources management.

Lastly, there may be situations in which—after adopting all appropriate safeguards to respect your rights and freedoms—it may be necessary to use technological measures such as video surveillance or geolocation systems. In such cases, we will inform you clearly and simply through graphic icons accompanied by the relevant texts regarding the purposes of such measures.

  • Why do we need to use your data?

a. Clients, suppliers, or potential clients: Your personal data are necessary for us to interact with you and provide our services, which allows us to use your information lawfully.

However, in certain situations we will need your prior permission to carry out specific activities, such as sending you advertising. To this end, we will provide you with a series of checkboxes that will allow you to decide clearly and simply on the use of your personal information.

b. Employees and/or candidates: Your personal data are necessary to execute the employment contract and to maintain the employment relationship with our entity, which allows us to use your information lawfully.

However, in certain situations we will need your prior permission to carry out specific activities, such as publishing your image on our website. To this end, we will provide you with a series of checkboxes that will allow you to decide clearly and simply on the use of your personal information.

  • Who will have access to the information we request?

a. Clients, suppliers, or potential clients: As a general rule, only duly authorized personnel within our entity may have access to the information we request.

Likewise, those entities that need access to your personal information in order for us to provide our services may also have access to it. For example, our bank will know your data if payment for our services is made by card or bank transfer.

Additionally, those public or private entities to whom we are legally obliged to disclose your personal data will also have access to your information. For example, tax legislation requires us to provide the Spanish Tax Agency with certain information on economic transactions that exceed a certain amount.

If, outside the cases described above, we need to disclose your personal information to other entities, we will request your prior permission through clear options that will allow you to decide accordingly.

b. Employees and/or candidates: As a general rule, only duly authorized personnel within our entity who, by virtue of their roles, are permitted to access workers’ information may have access to your personal data.

In this regard, all staff within our entity who may access your information must previously sign the EXTRUAL SISTEMAS SISTEMAS Information System Use Policy, including the corresponding duty of confidentiality, in order to guarantee the security and confidentiality of your personal data.

Likewise, those entities that need access to your personal information to execute the employment contract and maintain the employment relationship may also have access to it. For example, our bank needs to know your bank account number in order to process payment of your salary.

Similarly, those public or private entities to whom we are legally obliged to disclose your personal data will also have access to your information. For example, tax law and Social Security law require us to provide the Spanish Tax Agency and the General Treasury of Social Security with certain information about our employees to comply with tax obligations and social security contributions.

Finally, please note that our entity may contract certain services with external companies, such as payroll management, occupational risk prevention, staff training, etc. In such cases, our entity will always select companies committed to compliance with data protection regulations and will sign the corresponding agreements to ensure their responsibility regarding the security and confidentiality of our employees’ personal data.

If, outside the cases described above, we need to disclose your personal information to other entities, we will request your prior permission through clear options that will allow you to decide accordingly.

  • How will we protect your data?

We will protect your data with effective security measures based on the risks involved in the use of your information. To this end, our entity has approved a Data Protection Policy, and annual checks and audits are carried out to verify that your personal data are secure at all times.

  • Will we send your data to other countries?

There are countries that are safe for your data and others that are not. For example, the European Union is a safe environment for your data. Our policy is not to send your personal information to any country that is not considered safe from a data protection standpoint.

If, in order to provide the service, it is essential to send your data to a country that is not as safe as Spain, we will always request your prior permission and apply effective security measures to reduce the risks of transferring your personal information to another country.

  • How long will we keep your data?

We will keep your data for the duration of our relationship and for as long as required by law. Once the applicable legal periods have ended, we will delete them securely and in an environmentally responsible manner.

  • What are your data protection rights?

At any time, you may contact us to find out what information we hold about you, correct it if it is inaccurate, and delete it once our relationship has ended, where this is legally possible.

You also have the right to request the transfer of your information to another entity. This right is called “data portability” and may be useful in certain situations.

To exercise any of these rights, you must submit a written request to our address, together with a photocopy of your national identity document (DNI) in order to identify you.

At our offices, we have specific forms available to request these rights, and we offer our assistance in completing them.

For more information about your data protection rights, you may consult the website of the Spanish Data Protection Agency (AEPD) (www.aepd.es
).

  • Can you withdraw your consent if you later change your mind?

You may withdraw your consent regarding the use of your data at any time.

For example, if you were initially interested in receiving advertising about our products or services but no longer wish to receive such advertising, you may inform us by using the objection-to-processing form available at our offices.

  • If you believe your rights have not been respected, where can you file a complaint?

If you believe your rights have been disregarded by our entity, you may file a complaint with the Spanish Data Protection Agency (AEPD) through any of the following means:

Electronic office: www.aepd.es

Postal address: Agencia Española de Protección de Datos
C/ Jorge Juan, 6, 28001 Madrid, Spain

By telephone:
+34 901 100 099
+34 91 266 35 17

Filing a complaint with the Spanish Data Protection Agency does not entail any cost and the assistance of a lawyer or legal representative is not required.

  • Will we create profiles about you?

Our policy is not to create profiles about users of our services.

However, there may be situations in which, for service provision, commercial, or other purposes, we may need to create informational profiles about you. An example could be using your purchase or service history to offer products or services tailored to your preferences or needs.

In such case, we will always inform you in advance and apply effective security measures to protect your information at all times from unauthorized persons who may attempt to use it for their own benefit.

  • Will we use your data for other purposes?

Our policy is not to use your data for purposes other than those explained above. If, however, we need to use your data for different activities, we will always request your prior permission through clear options that will allow you to decide accordingly.